by Elizabeth Brown

July 16, 2012

The meeting was called to order at 12:04 pm.

Nisa Bakkalbasi welcomed everyone to the meeting and thanked all PAM members who contributed to the conference planning and support.

1. Secretary (E. Brown): the 2011 Business Meeting minutes were approved with no corrections. The board meeting was held yesterday. Main topics of conversation were support for conference programming and the draft strategic plan.

2. Treasurer (M. Chesnes): There is currently a $56,000 balance in our account. The budget for this year’s conference was tighter than in previous years. This is reflected in food being offered at fewer sessions.

3. Past-Chair (R. Kneale/S. Ota): The Newcomer’s lunch was held at Russian Tea Time, and sponsored by Turpion. 3 new members were present. 40th anniversary pins are available for all members. There is a sheet to mark your name when you take your pin.

4. Chair-Elect (S. Ota): The 2013 SLA conference will be in San Diego, CA on June 9-13, 2013. The conference theme is: Connect, Collaborate, Strategize. The conference program schedule will be different than in previous years: for 2013 Saturday will be devoted to Continuing Education courses, Sunday through Tuesday is solely devoted to conference programming, and Wednesday is reserved for tours. PAM will have the four roundtables (Mathematics, Physics, Astronomy and Computer Science), as well other programs. There has also been vendor interest in supporting a continuing education course. The Business meeting may be combined with the PAM-wide roundtable.

Due to the tighter budgets, there might be ticketing for some events next year. There was also a call for volunteers for the 2013 conference. Contact Stella Ota if you would like to contribute.

5. Chair (N. Bakkalbasi): The PAM conference program and budget were the main area of focus, with an emphasis on balancing goals and expectations from members and attendees. The goal was to support conference programs without using any of the savings in the PAM budget. Due to high A/V equipment, and food and beverage prices, there will be no LCD projectors at the roundtables and no breakfast at the Astronomy roundtables. Sustaining programs and awards will continue in the coming years. There are also 40th anniversary activities planned at the PAM Open House and the Daily Retreat. Nisa also thanked the many sponsors who have supported programming and event support.

6. Awards (D. Thompson): No PAM awards were given out this year. Submissions are now open for 2013 awards.

7. Travel Stipend awards (M. Lam, S. Collins): The 2012 IOP Travel Stipend awards winners were recognized: Elizabeth Cheney (UCLA), John Kromer (Miami Univ.-Ohio), Laurie Hunter (UNC-Chapel-Hill), and Rebaca Befus (Michigan State Univ.)

8. International Membership Award (IMA) (K. Duong): Narendar Wadha (National Physical Lab – New Delhi) is the 2012 IMA winner. He will receive membership dues support for 2013/2014 as well as a $700 Click University professional stipend. This year support was reduced for this award as it has not receiving sponsorship support.

9. Strategic Plan (J. Bussman): The strategic plan committee members consist of Lauren Gala, Ruth Kneale and Dorothy McGarry. The committee began by reviewing the current plan in June 2011 and conducted a survey from Sept – Oct 2011. There were 108 responses to the survey, and the results will be made available in PDF format on the PAM website. Individual responses will not be included.

Demographics from the survey showed the majority of the members have more than 16 years experience, there are a mix of second masters represented, and the majority of librarians handle more subject areas than in the past. The committee reviewed plans from other divisions and also the SLA mission statement. Any feedback on the plan can be sent to Jeffra Bussman by August 15, 2012. The PAM board will approve the final version of the strategic plan, which will then be posted to the PAM website.

Discussion on the strategic plan:

A communications officer will be created to update and monitor PAM’s social media presence. This is becoming more important as members may have limited time to monitor social media and alerting services.

A vendor has expressed interest in helping sponsor a continuing education course for the 2013 conference. There was support for having a CE course but no topic was selected. It was stressed that attendance will need to be high enough to offset costs (there is a guaranteed minimum number of attendees required for these sessions.) There are half day and whole day time slots for the CE courses. The CE course will also need to attract interest from other division, especially if fewer PAM members attend.

A webinar was offered as a substitute for an in-person CE course or retreat. This could be a single webinar or a series of webinars on various professional development topics chosen by the membership.

There was discussion on conference session locations and fees for events for the 2013 annual conference. Some SLA rules make holding events on non-conference hotels during dedicated program time impossible. The retreat, for example, would now be considered a non-conference activity and must be held at the conference center or a conference hotel. Conference programming will reflect these newer rules.

10. General announcements:

R. Kneale: The ASTV program is starting.

E. Poworoznek: Emily would like to recognize Bob Kelley of the APS upon his recent retirement on behalf of PAM. Contact Emily if you interested in contributing.

M. Bishop (NRAO): The IAU Commission 5 Working Group has been formed. http://cdsweb.u-strasbg.fr/IAU/

C. Erdman: The 2013 LISA conference location has been announced (Hawaii). The ADASS (Astronomical Data and Analysis Software Systems) will be linked to LISA in the future and hold joint programming.

S. Ota: Congratulations to Ruth Kneale for being selected as a 2012 SLA Fellow.

Meeting was adjourned at 1:02 pm.

Respectfully submitted,

Elizabeth Brown, Secretary